Frequently Asked Questions
Q: What does your rental fee include?
A: Your rental fee will include:
The use of the space for your event
Chairs and tables (50-48"rounds, 20-6ft Tables, 20-8ft Tables, 10-Bistro Tables) and complimentary set up and tear down of these items
Our 48" Rounds seat 5-6 people comfortably.
Free onsite parking
Mobile unit (ideal for guest check in, ticketing, etc.)
Lounge furniture (lounge couches, coffee tables, book shelf)
Outdoor patio space
Large stage area with ADA accessible ramp (16ft X 31ft)
Q: How many can people can you accommodate?
A: Seated with no dance floor OR theater style seating - 300
Seated with dancefloor - 250 or less
A: The Studio can seat 50 people and up to 60 standing.
Q: Is there a specific caterer that I have to use?
A: No, Carnahan Hall allows you to use the caterer of your choice. It is recommended that all food is prepared in a ServSafe kitchen. For a list of our preferred caterers click here.
Q: Does Carnahan Hall have a kitchen on site for caterers to use?
A: Carnahan Hall has a catering prep space that can be added onto your rental. It includes unlimited ice, a stove to warm food items, cold storage, lots of table space to prep food items.
Q: Are linens included in the rental?
A: We offer black linens for $10.00 per linen or white linens for $12.00 per linen. Check out our decor packages for discounted options.
Q: How far in advance should I reserve the date of my event?
A: If you know about your event, it’s not too early to book it! The sooner you contact us, the sooner we can confirm the availability of your date and begin the leasing process. Our calendar fills up quickly. Be sure to contact us today to host next event with us!
Q: How much of a deposit is required for my events? Is there a damage deposit required?
A: Half of your total rental fee is due at the time you authorize your contract. There is a separate $500.00 damage deposit, due at the time of signing. Damage deposits are accepted in the form of a credit card authorization form. The client will be notified of any damages prior to payment being processed.
Q: Is time for setup and teardown included in my rental?
A: Carnahan Hall recommends having ample setup and teardown time included in your rental. Setup time needs to include when your vendors (Caterer, DJ, Cake, Flowers, etc) will be setting up.
Q: What does cleanup entail for someone renting the space?
A: When we say cleanup, we simply mean that at the end of your scheduled rental time, everything that you brought into the venue needs to be thrown into the trash or taken out of the rental space. We will take care of the rest (sweeping, taking out the trash, chairs, tables, etc).
Q: What amenities are offered at Carnahan Hall?
A: At an additional cost, we offer:
Alcoholic and non-alcoholic bar service
State of the art sound system
Up to three projection screens
Decor packages (table settings, uplighting, easels, LED lights, candles and more!)
Additional studio rental (for a kid's room, food, etc) -- Complimentary with Friday and Saturday ballroom rentals!
Event attendants (Event Attendant, Security, Bartender, Table Busser)
Catering prep space
All-inclusive options available!
Q: If I decide to have an event with concert sound, do I need to hire a sound technician?
A: With our state of the art sound system, we want to offer you and your guests the best possible experience. When using our JBL sound package you must also add on our in house professional sound engineer with use of live musicians/bands or in situations requiring complicated micing, as determined by Carnahan Hall. Our sound engineer will sound check your band and actively mix sound throughout the night.
Q: Are other events scheduled on the same day?
A: Our facility has two rooms available for rent. During Sunday through Thursday, we may have multiple events going at the same time. We take into consideration what events may go on at the same time, giving priority to the event booked first. Both rooms are always rented together for events taking place on Fridays and Saturdays.
Q: Can you accommodate guests who need ADA access?
A: Yes, Carnahan Hall has handicapped accessible restrooms, and a ramp for entering the venue and on stage.
Q: What is your payment and cancellation policy?
A. A full refund is received if you cancel your event 6 months prior to your event day. A partial refund is received if you cancel 4 months prior to your event day. If you cancel your event with less than four months until your event day you will not receive a refund unless another event books at an equal or greater value. If you have to move your date but still keep your event with our facility, we will still honor your deposit.
Q: Does Carnahan Hall provide parking for guests?
A: Yes, we have LOTS of FREE parking!
Q: Is there a dressing room/waiting area for bridal parties and groomsmen?
A: Depending on the size of your party, we have multiple options. The Studio can be rented as a dressing room or for storing items. The loading dock can also be utilized and is great for grand entrances!
Q: Can we bring in our own alcohol for our event?
A: No. Due to our licensing, alcohol cannot be brought into or taken out of our venue. Any outside items will be confiscated.
Q: Are decorations included with the rental?
A: We have several decor packages available! If you have your own decorations, you are able to set them up yourselves during your setup hour.
Q: What decor restrictions exist indoors?
A: The following are not permitted: sand, unprotected candles, glitter, hay, birdseed, silly string, and nailing, screwing, stapling, or duct tape (please use non-marking tape).